|
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ESTIMATING / STATISTICS /
QUOTATION
FEATURES:
- Use of master quotes and quick variations
- Ease of use, industry specific and estimator friendly
- Generates thousands of calculations automatically from
original specifications; make-ready times, run speeds, minimums, material calculations,
error checking
- Provide separate cost and sell numbers
- Allows different markups for material, labor and buyouts
- Generates letter and drawing to be faxed or sent to the
customer
- Allows use of own budgeted hourly rates
- Generates data for many other areas of the business
BENEFITS:
- Faster quotes; increased productivity
- Provides critical cost and production data for the entire system
- Increased customer service and estimates won ratio
- Consistent pricing, less errors, true costs
- Download estimating to others
- Estimating and selling are two different functions
- Provides ability to sell each job on its merits of risk, benefits and
competitive advantage to your plant
- Clearly states the services you are willing to provide for the price
- Vital for accuracy of data for the rest of the system
- Increases efficiency by eliminating re-keying of data
- Reduces costs of errors from transposition errors
- Improves decision making with more informed analysis
| QUICK
PAYBACK |
CALCULATION |
SAVINGS |
| DESCRIPTION |
|
|
| General Office (All based on saving
½ hour per day * 22 Days/Month * 12 Months * $10/hour) |
|
|
| - Eliminate re-typing and faxing of quotes |
66 Hrs * $10.00 per Hr |
$660 |
| - Reduce time looking for quotes |
66 Hrs * $10.00 per Hr |
$660 |
| - Reduce time and errors from
re-keying Estimate to Letters, Estimate to Tickets, Tickets to Packing Slips |
528 Hrs * $10.00 per Hr |
$5,280 |
| Estimating (Based on 30 quotes/Day
* 22 Days/Month * 12 Months |
|
|
| - Increase Efficiency of Estimators
by 1% - decrease lost opportunities (6600 Estimates * 1%) |
7920 Estimates * 1% Missed * 33%
Won * $46 Average Profit |
$1,202 |
| - Reduce Errors resulting from
mental mistakes (Sales * % Errors * % Reduction in errors) |
1,500,000 Sales * 5% Errors * 50%
Reduction |
$3,750 |
| - Improve Professional Sales Image
with Direct Fax response, Suggestive Sell Alternatives |
7920 Estimates * 1% Increased * $46
Average Profit |
$3,643 |
| - % Won by Sales Rep, Customer,
Product Type allows you to target markets and maximize performance |
|
|
| - Master Estimates eliminate
re-keying of data (10min/Day * 22 Days * 12 Months) |
44 Hrs * $10 per Hr |
$440 |
| |
TOTAL
PAYBACK IN DOLLARS |
$15,635 |
ORDER ENTRY / STATISTICS /
ELECTRONIC TICKET
FEATURES:
- Generate tickets from estimates, previous orders and from
scratch
- Ability to re-quote job and all changes; purchasing, job
tracking, machine loading and shipping
- Job changes management system that will employee, date,
time and reason stamp each change to a finalized order
- Electronic image immediately update and accessible to all
authorized employees
- Attach electronic ticket
BENEFITS:
- Streamline the generation of the ticket from the estimate, review errors made
on previous job
- Ensures the most accurate data possible is used in production and financial
analysis
- Eliminate the errors in transferring job details to ticket
- Capture legitimate extra charges, backup for collection of charges after the
fact
- Reduce errors of producing jobs with outdated or wrong information
- Reduce time searching for job bag
- Reduce time and errors from employees finding instructions and drawings or
starting production with missing information
| QUICK
PAYBACK |
CALCULATION |
SAVINGS |
| DESCRIPTION |
|
|
| Order Entry (Sales $ * Error
reduced by %) |
|
|
| - Reduce costs associated with
transposition errors from estimate to Order Entry |
1,500,000 Sales * 1% error * 10%
reduction |
$1,500 |
| - Enter Purchase Order and
Inventory Allocations at the same time |
|
|
| - Electronic Image eliminates time
to find Job Ticket |
|
|
| - Problem History reduces mistakes
and costs of house errors |
|
|
| - Job Notes keeps plant informed
resulting in better quality and less errors |
|
|
| Electronic Job Changes Management
(Sales * 2% increase) |
|
|
| - Date, Time, Employee, and Reason
stamps every change to the Job Ticket - this allows Management to maximize returns for
additional work and changes |
1,500,000 Sales * 2% extra |
$30,000 |
| - Reduces costs of errors not being
received by plant in a timely manner |
|
|
| |
TOTAL
PAYBACK IN DOLLARS |
$31,500 |
JOB COSTING / DATA
COLLECTION
FEATURES:
- Allows entry of time, materials and buyouts
- Cost summary of job as soon as it is closed
- Complete analysis of costs, changes, purchases, problems
and variations
- Data collection allows collection of costs in real time
mode
- Provides work in process reports
- Provides job status reports
- Compares actual jobs costs to estimated job costs
- Productivity reports analyze operation and employee
productivity to standards
- Data collection increases communication between the plant
and the office
- Payroll clock to capture pay hours
- Problem history allows employees to enter problems
encountered with the job
BENEFITS:
- Accurate and immediate list of costs ready for billing greatly increases cash
flow
- Complete record of all activity involving job so all legitimate charges are
billed
- Increased accountability of employees will improve productivity and reduce
costs
- Valuable tool for bank reporting
- Identifies jobs that have tied up a great deal of your capital or are close
to estimated costs
- Flags production and cost variations to be avoided in the future
- Ensures estimated standards reflect the actual production capabilities of
employees and equipment
- Reduces costs associated with errors, improves customer service with quicker
responses to their needs
- reduces re-keying of data for payroll
- When jobs are re-run the problems encountered will be displayed so they can
be avoided
| QUICK
PAYBACK |
CALCULATION |
SAVINGS |
| DESCRIPTION |
|
|
| Data Collection/Sharing (Assume
saving 2% operating costs by making employees accountable) |
|
|
| - Make Plant Employees accountable
for time and materials |
1,500,000 Sales * 60% Operating
Costs * 2% Savings |
$18,000 |
| - Reduce waste because employees
accountable for time and materials |
|
|
| - Identify non-chargeable time |
|
|
| - Measure actual performance of
plant to the estimated standards and narrow gap between |
|
|
| - Identify problems encountered
with a job and flag those problems in the event job is re-run |
|
|
| - Immediate updating of
Job/Employee/Cost Center Tracking |
|
|
| General Office (All based on saving
½ hour per day * 22 Days/Month * 12 Months * $10/Hour) |
|
|
| - Eliminate the daily re-keying of
time sheets |
132 Hrs * $10 per Hr |
$1,320 |
| - Eliminate time of adding and
checking time cards (1Hr per Day * 22 Days/Month * 12 Months) |
132 Hrs * $10 per Hr |
$1,320 |
| |
TOTAL
PAYBACK IN DOLLARS |
$20,640 |
PURCHASING / INVOICING /
SALES ANALYSIS
FEATURES:
- Purchasing on-line with order entry
- Tracks purchase orders, receipts and final vendor invoices
- Updates closing report in job costing
- Allows use for job related and non-job relate P.O.s
- Updates third party accounting systems
- Invoicing allows multiple company invoices
- Integrates with third party A/R systems
- Allows internal profitability analysis
- Each line can be taxed differently
- Each line item can be sent to a different sales account
BENEFITS:
- Reduces errors
- Don't bill job without knowledge of missing vendor invoices
- Compares P.O. to receipt to final invoice
- Allows receiving report to reflect all deliveries
- Eliminates time and errors from re-keying into accounts payable
- Reduces time and errors if multiple companies
- Eliminates time and errors from re-keying into A/R
- Better decision making when directing sales and production resources
| QUICK
PAYBACK |
CALCULATION |
SAVINGS |
| DESCRIPTION |
|
|
| Purchasing |
|
|
| - Identify differences between
P.O.s, Goods Received and Final Vendor Invoices |
Approximation of Cost of O/S errors |
$2,000 |
| - Do not close jobs without Final
Vendor Invoice |
|
|
| Invoicing/Sales Analysis |
Approximation |
$2,000 |
| - Integration with Job Costing and
Data Sharing ensures prompt billing of all Jobs |
|
|
| - Automatic update of Accounts
Receivable |
|
|
| - Internal Breakdown of Invoice to
different Cost Centers |
|
|
| - Identify most Profitable Job
Types, Customers, Sales Reps |
|
|
| Existing MIS Systems |
Approximation |
$2,400 |
| - Speed, Service Contract, Custom
Programmers |
|
|
| |
TOTAL
PAYBACK IN DOLLARS |
$6,400 |
TOTAL MIS PAYBACK IN
DOLLARS $74,175
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